OC Transition

An OC transition is the process of moving an owners corporation from one manager to another. TOCS manages that change for committees across Melbourne: taking on the administrative work, protecting the continuity of the building, and making sure nothing slips between the outgoing manager and the incoming one.

If your committee is unhappy with how the building is being managed, or simply wants to compare what is available, the process is usually more straightforward than committees expect. This page sets out what a transition involves, what TOCS does at each step, and what to have ready before you start.

What an OC transition involves

The committee decides

The committee resolves to appoint a new manager at a committee meeting. TOCS can attend that meeting and answer questions before the decision is made, so the committee is choosing with the full picture rather than on a brochure.

Notice goes to the current manager

Under the management agreement, the owners corporation gives the outgoing manager notice. TOCS helps the committee check the notice period and termination terms in that agreement, so the change is clean and the committee is not exposed to a fee it did not expect.

Records, funds and contracts are handed over

The outgoing manager must hand over the register of owners, contracts, insurance policies, financial records and books, and the owners corporation’s funds. TOCS works through that handover item by item and reports back to the committee on anything missing or unclear.

The building keeps running

Levies are still collected, trades are still paid, insurance stays in place and owners can still reach someone throughout the change. We set up the accounts, records and reporting arrangements before the changeover date rather than after it.

The first meeting under the new manager

Once the transition is complete, TOCS reports to the committee on what the handover revealed, confirms the owners corporation’s financial position, and agrees a schedule for the year ahead.

Why owners corporations move to TOCS

TOCS manages residential and mixed-use buildings across Melbourne and the surrounding suburbs, from high-rise towers to smaller apartment buildings. The portfolio is diverse, and owners have rated the firm on Google.

Management fees are quoted as a competitive annual fee per lot, agreed with the committee before appointment — so the figure in the budget is the figure you pay.
The handover is run by the manager who will actually look after the building, not a transitional team that disappears afterwards.
Committees deal with a defined point of contact for the owners corporation rather than a queue.

If your owners corporation is considering a change, it costs nothing to ask what the transition would involve for your building specifically.

Documents worth having ready

A transition moves faster when the committee can put its hands on the following. If you do not have all of them, register your interest anyway — working out what is missing is part of the job.

The current management agreement, including its notice period and termination terms.
The most recent financial statements and the current budget.
The insurance policy schedule for the building.
The register of owners, including lot entitlements and lot liability.
The plan of subdivision, or the owners corporation’s rules.

Register your interest

Tell us the property address and how to reach you. We will come back with what a transition would involve for your building, and a fixed annual fee per lot if the committee wants to go further.

Prefer to talk it through? Call 1300-489-088.